Minutes of the October Stormhold Baronial meeting
24/10/2011
Attending:
Apologies:
Meeting opened 8:05pm
Officer’s reports
Marshal - Has spoken to Sir Gabriel re: rattan
Will buy $10 sticks
Minor shoulder injury sustained at training
Smattering of new interest in heavy training
Very happy with attendance.
Constable - Nothing to report
Hospit - Generally quiet
A cull of hospit garb is planned for next project day (13/11/2011)
Whittling it down to basic T-tunics and belts (easy to throw on over other clothes)
Excess could be sold to Newcomers
Help shall be needed to make this happen.
A&S - All quiet.
Competition has been decided for William Marshall – a picture made of food.
Reeve - Balance at end of quarter was $12,796.72
Spent $198.89 on regalia
$22.10 in bank fees
A&S Collegium and Winterfeast have been balanced, ran a profit
Reeve requires original receipts for events (new financial policy from BoD)
Baronial chessmen are still a work in process, would prefer to wait and make a single payment.
Good idea: get a tiny petty cash book for the cashbox.
The ledger is full – yay! (now need a new one)
John Gardiner; upper oval is not part of our booking. No archery is allowed.
Awaiting an official confirming email from the school.
Requesting 2009 minutes in the interest of transparency and accountability.
Chronicler - Stormscroll deadline extended this month to Wednesday 26/10/2011
Will publish Reeve’s quarterly report
Webwright - Went to a Drupal orginisation meeting
Website test page has been tested and is working
Will be uploaded after some more tweaking
Herald - Monday Hund meetings are still happening
Asfridr has stepped in as deputy
General business
Storage - Current arrangement: $375 for 5 months (2mx2m space)
Current storage “never” sends invoices
Paid recently, we have 5 months to investigate (no rush)
Wishing to move to a more central location
Possibilities:
National Storage: $210 per month
Kennards: $140 per month
Aiming for $90-100 per month
Decision: Meadhbh will keep investigating
Surveying - Still listed on Kingdom website (one of the ‘set events’ on the calendar)
Decision: Gilligan will inform Kingdom of cancellation
WM - Catering volunteers sought
Buffet style, precooked and plated up at the event
Similar menu to last year
Bookings to close Wednesday before event (30/11/2011)
Maha - Channel 31 show, “Maha’s Alternative Realities”, wishing to film at William Marshall.
Motion: To tell Maha we are happy for them to film
Motioned: Genna Seconded: Miriam CWOD
Chessmen - All pawns cut out and undercoated
Knights cut out
Up to the painting stage
Request for weatherboard black and white paint to be put to the list and in Stormscroll.
Chess Challenge – To include market stalls
$1 charge, BYO table
Thrones - Ryan is asking for next payment
Last $100 contingent on delivery
First 2 payments cover materials
Business cards – Need designs
Meeting closed 9:05pm